JOB TITLE: Rocky Mountain Office Manager
REPORTS TO: Rocky Mountain Assistant Director
JOB OBJECTIVE: Provide administrative, logistical, and organizational support to NOLS Rocky Mountain and its associated locations.
QUALIFICATIONS: Possess a welcoming, positive attitude. Self-motivated and able to work independently. Function well as a member of a large team. Detail-oriented, organized, and dependable. Able to adjust priorities quickly and manage stress effectively. Experience with Microsoft Office and Google Suite is prefered.
LEADERSHIP OR SUPERVISORY DUTIES: Maintain NOLS Rocky Mountain office systems. Act as primary point of contact for the public via phone and walk-ins. Work with assistant director on seasonal operating plans and reporting. Includes some supervision of seasonal operations assistants and part-time staff.
FUNDS AND/OR PROPERTY: Oversee office-related budget lines, including office supplies, office expenses, minor furnishings, computer supplies, printing, rent, etc. in the amount of roughly $100,000. This position manages $1500 in petty cash for NOLS Rocky Mountain operations.
RESPONSIBILITIES:
Operational Support:
- Aid the assistant director with preseason planning, seasonal logistics, and postseason reporting.
- Assist in equipment, field rations, and transportation departments as needed.
- Travel advance oversight.
- Database maintenance.
- Pay postseason land use bills.
Office Supervision:
- Provide prompt and friendly assistance, and excellent customer service.
- Manage and maintain map inventory, drug kit inventory, and office supplies.
- Coordinate the computer deployment system throughout NOLS Rocky Mountain.
- Create course paperwork folders and manage content.
- Manage hiring and employment paperwork.
- Maintain, update, and distribute land use permits to instructor teams.
- Manage petty cash.
- Pay bills to local merchants and pay rental/permit fees.
Other duties depending on skill set, with the potential for NOLS field and/ or classroom teaching.
EQUAL EMPLOYMENT OPPORTUNITY: NOLS does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetics information, disability unrelated to job or admission requirements, or status as a protected veteran. The school’s nondiscrimination policy applies to all phases of its employment process, its admission and financial aid programs, and to all other aspects of its educational programs and activities. Retaliation directed to any person who pursues a discrimination complaint or grievance, participates in a discrimination investigation, or otherwise opposes unlawful discrimination is prohibited.
CRIMINAL BACKGROUND CHECK: A criminal background check is required from all NOLS employees.
E-VERIFY: NOLS participates in E-Verify.
MOTOR VEHICLE RECORD: Applicants must be at least 21 years of age by the position start date and possess a valid driver’s license. Must have a clean driving history and be able to meet the criteria for NOLS vehicle insurance coverage.
WORK LOCATION AND CONDITIONS: NOLS Rocky Mountain, 502 Lincoln St, Lander, WY 82520. This is a full-time, salaried position with the possibility of field and/ or classroom teaching.
COVID-19 Vaccine Policy: All employees that work at NOLS facilities and who have regular contact with other employees and or students are required to be fully vaccinated against COVID-19 by their first day of work, unless they meet a medical, disability or religion exemption and a reasonable accommodation is approved. Any COVID-19 vaccine approved by the World Health Organization (WHO) is an acceptable vaccine for the purpose of this policy. Full vaccination or an approved exemption is a condition of employment for all new employees. Employees that work remotely and do not have contact with other employees and or students are not required to be vaccinated or have an approved exemption.
Work Location and Conditions: NOLS Rocky Mountain, 502 Lincoln St, Lander, WY 82520. This is a benefitted salaried position, 3/4 time or full time, with the possibility of field and/ or classroom teaching.
HOW TO APPLY: Send cover letter and resume to Katie Craig, Operations Manager NOLS Rocky Mountain.
Email: katie_craig@nols.edu
Phone: 307-332-1410
Contact: Katie Craig with questions.
CLOSING DATE FOR APPLICATIONS: December 24, 2021
Anticipated Interview Dates: December 27-29, 2021
START DATE: Mid-January, 2022. There is some flexibility in the start date.
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