JOB TITLE: NOLS Pacific Northwest Evacuation Coordinator / Program Supervisor
REPORTS TO: NOLS Pacific Northwest Assistant Director
JOB OBJECTIVE: The evacuation coordinator (EC) is responsible for coordinating all details for calls that come in from the field (medical, non-medical, or logistical requests). In addition, the EC will be responsible for evacuations that occur in-town. The EC is a program supervisor level role and when not managing evacuations, will be responsible for the supervision of NOLS Pacific Northwest summer courses.
- A passion for the NOLS mission.
- Excellent written and verbal communication, organizational, supervisory, facilitation, and problem-solving skills.
- Ability to work independently, and as part of a team in a fast-paced and sometimes unpredictable environment.
- Must maintain active field faculty status.
FUNDS AND/OR PROPERTY: Choose logistical plans that most efficiently utilize vehicles and drivers. Monitor evacuation costs and submit expense reports. This position will have access to NOLS gas cards, credit cards, and petty cash.
LEADERSHIP OR SUPERVISORY DUTIES: Communicate effectively with faculty, program team and assistant director. Facilitate difficult situations with evacuees and parents. Supervise faculty in the areas of course logistics, curriculum, risk management, performance expectations and administration. Must be an excellent role model of expedition behavior (EB) and communication for all staff and students.
This position requires deliberate thinking and positive interactions with students, parents, instructors, NOLS Pacific Northwest staff, NOLS world headquarters, bush pilots, horse-packers, health-care personnel, and land managers. The person will be an integral part of the program team, which is aiming for a positive experience for each student and their family whether or not the student completes their course.
The EC will typically work 40 hours per week on a set schedule. While carrying the evacuation cell phone, the EC will remain within a reasonable distance of the campus and be on call 24 hours a day. (Instructors are briefed to call in with non-urgent requests between the hours of 8 am and 5 pm.)
In addition the EC will:
- The EC will hold primary responsibility for orchestrating logistical support for evacuees receiving medical care and returning to their families, with the support of other location staff.
- Manage all aspects of course evacuation logistics.
- Coach instructors during evacuation decisions and course logistic change requests.
- Advise instructors on student performance issues.
- Communicate with parents, guardians or family members.
- Manage incident database and student separation paperwork.
- Inform assistant director and appropriate program supervisor(s) of incoming evacuees.
- Recommend improvements in administrative systems relating to the EC’s job.
- Facilitate challenging situations, including student or staff behavioral issues or performance concerns, injuries, illnesses and evacuations.
- Coordinate with NOLS World Headquarters and NOLS Custom Education to ensure that course administrative tasks are completed in a timely manner.
- Serve as program supervisor for NOLS Custom Education and Expedition courses at NOLS Pacific Northwest.
- Review and organize all course related paperwork including course leader folders and pre-course information for students and staff. Maintain curriculum files, library and other resource materials as needed.
- Provide faculty with clear and concise briefings, debriefings and timely evaluations. Actively guide staff in professional development at NOLS.
- Debrief students and manage end of course logistics.
- Regularly assist with course logistics, faculty housing allocation, transportation, facility cleaning, outfitting and vehicle preparation; occasionally assist with course rationing, meal preparation, and maintenance as necessary to maintain excellent student service.
- May be asked to welcome students to campus and help get them situated on arrival day.
- May be required to act as a fill-in field instructor due to injury/illness and possible unavailability of field staff. Must maintain active instructor status.
EQUAL EMPLOYMENT OPPORTUNITY: NOLS does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetics information, disability unrelated to job or admission requirements, or status as a protected veteran. The school’s nondiscrimination policy applies to all phases of its employment process, its admission and financial aid programs, and to all other aspects of its educational programs and activities. Retaliation directed to any person who pursues a discrimination complaint or grievance, participates in a discrimination investigation, or otherwise opposes unlawful discrimination is prohibited.
CRIMINAL BACKGROUND CHECK: A criminal background check is required for all NOLS employees.
E-VERIFY: NOLS participates in E-Verify
MOTOR VEHICLE RECORD: Applicants must be at least 21 years of age by the position start date and possess a valid driver’s license. Must have a clean driving history and be able to meet the criteria for NOLS vehicle insurance coverage.
COVID-19 Vaccine Policy: All employees that work at NOLS facilities and who have regular contact with other employees and or students are required to be fully vaccinated against COVID-19 by their first day of work, unless they meet a medical, disability or religion exemption and a reasonable accommodation is approved. Any COVID-19 vaccine approved by the World Health Organization (WHO) is an acceptable vaccine for the purpose of this policy. Full vaccination or an approved exemption is a condition of employment for all new employees. Employees that work remotely and do not have contact with other employees and or students are not required to be vaccinated or have an approved exemption.
WORK LOCATION: NOLS Pacific Northwest, Mount Vernon, WA. On-campus housing and food staples provided for a small fee, if desired.
HOW TO APPLY: Send cover letter and résumé electronically to Elsie Freland, Pacific Northwest Assistant Director: .
CONTACT: Elsie Freland with questions.
CLOSING DATE FOR APPLICATIONS: January 10, 2022.
STARTING DATE: May 9, 2022.
END DATE: Flexible- between mid August to mid September.
Please consider providing some optional, anonymous information by visiting this link.