Position Announcement

JOB TITLE: NOLS Alaska Office Manager

REPORTS TO:  NOLS Alaska Director

JOB OBJECTIVE: Provide administrative, accounting, and logistical assistance to the NOLS Alaska Director and staff.

QUALIFICATIONS:

  • Strong organizational skills, flexibility, and confidentiality, as well as the ability to prioritize and multi-task, are essential.
  • Requires excellent communication skills and professional demeanor to work with both NOLS internal and external audiences.
  • Must be able to work independently and as a team member.
  • Must be able to work flexible hours, including some weekends and holidays.
  • Must have a desire to live and work in a small community.
  • Experience with Excel and Google suite is preferred.

LEADERSHIP OR SUPERVISORY DUTIES: Responsible for overseeing submission of employee paperwork to NOLS Human Resources Department.

FUNDS AND/OR PROPERTY: Responsible for accounting and bookkeeping functions related to all NOLS Alaska expenses.

RESPONSIBILITIES:

  • Ensure accurate collection and organization of cash expense documents such as petty cash and per diems.
  • Ensure certificates of insurance and W9 forms are current for all contractors and vendors.
  • Assume the liaison role between Alaska staff and NOLS Human Resources Department regarding all required employment paperwork.
  • Assist the transportation manager with coordination of airport pick-ups for all staff.
  • Assist with accounting and record-keeping for bank accounts and credit cards.
  • Provide excellent customer service to phone, email, and walk-in customers.

CRIMINAL BACKGROUND CHECK: A criminal background check is required from all NOLS employees.

E-VERIFY: NOLS participates in E-Verify.

MOTOR VEHICLE RECORD: Applicants must be at least 21 years of age by the position start date and possess a valid driver’s license. Must have a clean driving history and be able to meet the criteria for NOLS vehicle insurance coverage.

WORK LOCATION: NOLS Alaska, Palmer, AK.

WORK CONDITIONS: This is a five-month position of approximately 30 hours per week. Private rustic housing is provided on-site. Meals are cooked for staff during the operating season. Kitchen and living areas are shared with other NOLS Alaska staff. Campus fees apply for staff living on-site.

HOW TO APPLY: Send cover letter and resume to Maggie O'Brien, NOLS Alaska Operations Manager. 
Email: maggie_obrien@nols.edu
Phone: (907) 746-4047, ext. 3331
Contact Maggie O'Brien with any questions. 

CLOSING DATE FOR APPLICATIONS: Position open until filled.

STARTING DATE: April 15, 2018.

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