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JOB TITLE: Finance - Accounts Receivable Bookkeeper

REPORTS TO: Accounting Manager

JOB OBJECTIVE: Primarily responsible for recording NOLS accounts receivable systems including student tuition and outfitting balances, as well as LNT, Alumni and NOLS Pro receivables.

QUALIFICATIONS: Position requires 2-year degree or 3 to 4 years bookkeeping experience.  A background in the field of accounts receivable, payroll or general accounting preferred. Must be very proficient with spreadsheet applications and accounting software.  Must have experience with database applications.  Requires strong organizational, computer, communication and analytical skills. Experience with collection calls preferred. Significant knowledge of or NOLS experience preferred. Ability to work closely in a team/group setting. Must be able to balance multiple priorities and work independently.

LEADERSHIP OR SUPERVISORY DUTIES:  Responsible for a shared leadership role in planning and initiating accounts receivable system improvements and maintaining internal controls in accounts receivable processes.  Responsible for cross training in A/P, general bookkeeper and clerical duties.  Shares backup responsibility during vacations, leaves, and turnover.  Communicates daily with students, parents, collection agencies, credit card company and banks.


50% - Daily review and posting of all student transactions (approx. 70,000 per year) to include all transactions created by Admissions, NOLS PRO and Alumni on a daily basis.  Review and post all monies received to student and non-student accounts.  Provide student account information to Admissions daily. 

Educates students, parents and staff on NOLS systems. Manage all pre and post-course billing to include Admissions, NOLS PRO, Alumni and misc. accounts.  Interaction with parents and students on current and past due accounts.  Resolve any student billing and collection disputes.  Manage bad debt collection process, interact with outside collection services.

Manage pre and post-course student refunds.

20% - Process sales summaries for Hotel, Gulch and Mailorder.  Primary back up for all branch sales summaries.  Follow-up on Mailorder sales including inventory discrepancies, post course billing for declined credit cards and chargebacks.

10% - Prepare and record monthly journal entries to include bad debt, evacuation summaries, TPP and other misc. transactions.  Review A/R data entry completed by receptionist. 

10% - Reconcile and prepare monthly fishing license payment, reconcile bad debt and misc. receivable accounts. 

10% - Cross train in accounts payable, general and branch bookkeeping and provides backup during busy seasons and vacations. Annual audit preparation. Performs special projects and duties as assigned.  With Accounting Manager, plan and implement system improvements.  Educate NOLS staff and external contacts on procedures as needed.

WORK LOCATION: NOLS Headquarters, Lander Wyoming
CRIMINAL BACKGROUND CHECK: A criminal background check is required from all NOLS employees.

NOLS participates in E-Verify.

Send cover letter and résumé electronically to:
Jennifer Reed, Accounting Manager

January 15, 2014 or until position filled.

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