NOLS: National Outdoor Leadership School Home
NOLS Internships
  Working at NOLS
  Be a NOLS Instructor
Jobs at NOLS
NOLS Internships
NOLS Fellowships

JOB TITLE: NOLS Wilderness Medicine Institute (WMI) Program Assistant     

REPORTS TO:  WMI Sponsor Coordinator 

JOB OBJECTIVE: The WMI Program Assistant (PA) works as an integral member of the WMI Program Team. The PA is primarily responsible for contracting all WFA courses, regularly scheduled sponsor communication, and providing logistical support for all WMI programs.  

QUALIFICATIONS: The ability to develop a firm understanding of the WMI mission, organizational system, sponsor and instructor policies.  The Program Assistant (PA) must possess the ability to work independently, organize multiple duties and prioritize workload.  Strong communication, planning and logistical skills are essential.  Required skills include programmatic administrative experience, exceptional phone skills, computer literacy, database familiarity, strong formal writing and editing skills, and proficiency in professional email communication.  Preferred skills include course experience with WMI.

LEADERSHIP OR SUPERVISORY DUTIES: Works closely with the Sponsor Coordinator and Business Operations Manager.  Networks internally with all WMI administrative staff, and attends department meetings on a weekly basis.  Communicates externally with WMI sponsors representing WMI policies, WMI course facilities and WMI instructional staff.  Functions as an integral member of the WMI Program Team.


30% Responsible for processing contracts for all Wilderness First Aid (WFA) courses. Manages all sponsor contracts. Responsible for regular communication with sponsors to collect information needed to support courses. Contacts sponsors whose contracts and/or deposits are delinquent. Supports WMI sponsors as needed.

30% Provides logistical support for WMI sponsored courses held in locations throughout the world.  This includes pre-course tasks such as securing course classroom and instructor housing facilities.

15% Writes and reviews WMI student pre-course information letters. Maintains and processes facility contracts. Collects and maintains facility and course specific information. 

10% Enters and evaluates course summaries.

10% Takes part in the WMI Call Distribution Schedule and provides coverage for absences of the WMI Registrar and the Staffing Assistant.

5% Maintains course schedule and supporting documents on the WMI website. Creates course folders for each booked course.

CRIMINAL BACKGROUND CHECK: A criminal background check is required from all NOLS employees. 

E-VERIFY: NOLS Participates in E-Verify 

WORK LOCATION: NOLS Headquarters, Lander, WY


Send cover letter and resume to: Cheryl Jones           


Mail: Cheryl Jones, WMI Sponsor Coordinator, NOLS Wilderness Medicine Institute

284 Lincoln St

Lander WY, 82520

Phone: (307) 335-2358

Contact Cheryl Jones with questions.


STARTING DATE: The position is immediately available; start date will be candidate dependent.

Thank you for your interest in NOLS. Please consider providing some optional, anonymous information by visiting this link.
Chat with a real person.

Sign up for the NOLSie News
NOLS Top of Page
NOLS Home About Us Courses Wilderness Medicine Institute NOLS Professional Training Alumni Store Donate Account NOLS Home Parents Press Room School Resources Photos NOLS.TV Events WRMC The NOLS Blog Introduction About Leadership History Mission & Values Profiles Partnerships Frequent Questions Find a Course School Locations Skills Leave No Trace Financial Aid Academic Credit Find a Course Skills School Locations Course Types Leave No Trace Financial Aid Academic Credit NOLS Pro Home 1-3 Day Courses 7-30 Day Courses Risk Management Staff Clients Design Your Course Contact NOLS Pro NOLS Pro 1-3 Days 7-30 Days Risk Management Clients Contact Us NOLS Pro Design Your Course NOLS Pro Staff Overview Outcome-based Curriculum Faculty Overview Outcome-based Curriculum Faculty Case Studies Overview Administrative Training Staff Training Consulting Conference: WRMC How to Apply Apply Online Download an Application Admission Policies WMI Home About WMI Courses Schedule FAQ Photos & Movies Curriculum Updates Employment Sponsors WMI Home About WMI Admissions Courses Schedule Host a Course Resources Gallery Alumni Home Trips and Events The Leader Alumni Chapters Employment Staying in Touch Volunteer Photos & Videos Home NOLS Photos NOLS.TV The NOLS Podcast NOLS on Flickr Leave No Trace Overview Leave No Trace Principles Leave No Trace Master Educator Course Host a Course Contact Enroll Map of Events Dream Expedition Leadership Week Press Room Images for the Press Archives