JOB TITLE: Human Resources Administrative Assistant
REPORTS TO: Human Resource and Diversity Director
JOB OBJECTIVE: Provide organizational and administrative support to the human resources, staffing and administration staff.
QUALIFICATIONS: This position requires strong organizational and administrative skills. Most possess the ability to work independently, organize multiple duties, be detailed-oriented, prioritize workload and plan effectively. Excellent computer skills preferably MAC OS, word documents and spreadsheets. Excellent verbal and written communication skills are required. The ability to handle sensitive communications with integrity is essential. The ability to analyze and problem solve in order to streamline tasks is required.
LEADERSHIP OR SUPERVISORY DUTIES: Must be able to prioritize daily job tasks and recognize when additional support is needed.
70% Responsible for accurately maintaining current and past personnel information, including levels and history lists; new employee and termination paperwork and monthly data reports. Processes motor vehicle records, I-9s, E-Verifies, criminal background checks and employment contracts. Tracks faculty certifications and enters data into the NOLS database. Creates rosters for workshops and seminars. Responsible for answering the staffing 800 number and responding to personal inquires.
20% Set up and maintain all employee files, both field staff and in-town. Files all human resources paperwork. Responsible for insuring the copiers and fax machines are stocked and in working order. Delivers and retrieves mail from mailroom.
10% Other duties as assigned.
CRIMINAL BACKGROUND CHECK:
A criminal background check is required from all NOLS employees
E-VERIFY: NOLS uses E-VERIFY.
WORK LOCATION: NOLS HQ, 284 Lincoln Lander WY
TO APPLY: Please send a cover letter and resume to Dorinda_Christian@nols.edu For questions, please call Dorinda Christian at 307-335-2320.
APPLICATION DEADLINE: Open until filled
START DATE: Immediately